Terms & Conditions – Personal Donations

Personal Donations


  • “Event” the any event organised by The Rotary Club of Lincoln Colonia which includes fundraising activities. This includes activities before and after the actual run on the day.
  • “Charity” The Rotary Club of Lincoln Colonia (Registered Charity Number 1140234) and any party appointed by the Rotary Club of Lincoln Colonia to manage the event on their behalf.
  • “Participant” any person registered to take part in the event or taking part in the event or any person placing an order for a place in the event.
  • “Donor” the person making a donation either directly to the organiser or through participant sponsorship


Individuals may make a financial donation to the Charity by either

(i) Using the donation links on this website

(ii) Giving funds directly to the Charity including cash, contactless, cheque and bank transfer

(iii) Using other donation routes, including text donations, as published on this website or on published materials by the Charity

(iv) Raising funds as part of an event organised by the Charity using either the printed sponsorship form(s) supplied by the Charity or the online sponsorship services provided by third parties for the event as published on this website.

The Rotary Club of Lincoln Colonia is registered with the Charities Commission for England & Wales – Charity Number 1140234. Details of the Charity and how it raises and uses funds can be found our our website (www.coloniarotary.co.uk) and on the Charities Commission website (https://register-of-charities.charitycommission.gov.uk/).

Unless published otherwise (on our website or printed materials) donations will be disbursed to charities and good causes in accordance with our declared Charitable Objects and at the sole discretion of the Charity. If you wish to make a donation for a specific purpose or to support a specific beneficiary please contact the Charity first.

Donations may be processed by an authorised third party as published on this website eg PayPal, Givey. These third parties may levy a percentage transaction fee. These will be declared on the third party’s website when processing your donation. These parties will also have additional terms and conditions relevant to their services which are available on their websites.

Other registered charities may, by prior agreement and depending on the event, raise funds directly through personal donations or sponsorship. The donor is responsible for collecting and transferring such funds to those charities. The Charity has no responsibility for the collection, transfer, management (including claiming Gift Aid from HMRC) or the use of these funds. The Charity reserves the right to restrict fundraising at any of its organised events to the charities selected by the Charity.

Donations to the Charity are non-refundable. Under charity law, charities are not permitted to refund donations, other than in specific circumstances.

If a donor has ticked the Gift Aid box they are consenting to the Charity claiming Gift Aid from HMRC and that they agree to the following “I am a UK taxpayer and understand that if I pay less Income Tax and/or Capital Gains Tax in the current tax year than the amount of Gift Aid claimed on all my donations it is my responsibility to pay any difference.”

Donations, including sponsorship donations, are held by the Charity Trust Fund for the sole purpose of making grants and donations to charities and good causes in accordance with the Charity’s Charitable Objects. A list of charities and good causes helped by the Charity can be found on our website (www.coloniarotary.co.uk).

Your Information

By making a personal donation you consent to the personal information you provide being held and processed electronically by the Charity. As a data controller the Charity will always hold your information securely and will not pass it on to any other party other than (i) HMRC for the purposes of charity gift aid claims (ii) an authorised third party appointed to process payments eg PayPal, SumUp. The Charity will not pass personal information onto any of the selected charities to which donations or award grants are made without your explicit consent.

If you are participating in an event organised by the Charity you should also refer to the terms and conditions for that event.

Last reviewed February 2024