2020 Terms & Conditions

Definition: “Event Programme” as used in this document refers to the 2020 Lincoln Colonia Santa Fun Run & Walk organised by The Rotary Club of Lincoln Colonia. and held at various dates during December 2020. This includes activities before and after the actual run on the My Event day.

Definition: “Event” as used in this document refers to any individual Lincoln Colonia Santa Fun Run & Walk organised by participants, individual or group, as part of the Event Programme.

Entry fees are fixed and non-refundable. Any funds remaining from entry fees after event programme costs will be donated to the Rotary Club of Lincoln Colonia Registered Charity trust fund and used to support the selected charities during 2021. (You can see the charities we have supported during the last 2 years here).

Fundraising donations are non-refundable as the money will be donated to our selected charities during 2021.

The Event Programme is open to Santas of all ages. Runners up to 8 years old must participate with a parent or responsible adult, which means everyone needs to register to take part (under 5’s can register free as L’Elf Runners). Those aged 9 and over can run alone, but anyone aged 16 and under must be accompanied by a parent or responsible adult on the Event day.

By entering the Event Programme you agree to follow any directions given during the event programme by the organisers.

Your Responsibility

By entering the Event Programme, you declare that you are medically fit for the Event and enter at your own risk. The organisers will not be held responsible for any injury or illness caused to you during or as a result of the event or for any property lost or damaged during the Event.

The location, date, time, length and format of your Event will be determined by you. You are responsible for the safety of yourself and any children taking part and in your care during the event. You agree to comply with any legislation, national or local requirements by H.M. Government applicable on the chosen day of your Event.

Unless you have chosen to have your santa suit & runner number posted it is your responsibility to collect your santa suit & runner number from your chosen pickup point BEFORE 23rd December 2020.

Your Information

Participants: By registering to take part in the Event Programme you consent to the personal information you provide being held and processed electronically by the Rotary Club of Lincoln Colonia. We will always hold your information securely and we will not pass it on to any other party other than HMRC for the purposes of charity gift aid claims. We do not pass personal information onto any of the selected charities to which we make donations from the event. Certain information (images) may be released in the public domain (see below). Your information is used solely for the purposes of managing the Event Programme and informing you of future events organised by the Rotary Club of Lincoln Colonia, you may request that your information is no longer used for this purpose at any time.

You may provide the Rotary Club of Lincoln Colonia with still or video images and other details from your Event. In doing so you confirm that you consent to the use of such media by The Rotary Club of Lincoln Colonia for the purpose of promoting and sharing the event programme activities

Personal donors & sponsors: By donating to the 2020 Lincoln Santa Fun Run & Walk individual sponsors consent to the personal information provided above being held and processed electronically by The Rotary Club of Lincoln Colonia. We will always hold this personal information securely and we will not pass it on to any other party other than HMRC for the purposes of charity Gift Aid claims. We do not pass your personal details onto the selected charities to which we make donations. This personal information is used solely for the purposes of managing the 2020 Lincoln Santa Fun Run & Walk.